#Beginner Developer13 discussing

Hi @CM Seb

Since the Flow works correctly in Debug but fails when submitted from the Experience Cloud site in an Incognito/Private browser, the first thing I would check is the Guest User context. Debugging as an admin/user does not necessarily reproduce the permissions and execution context of the Experience Cloud Guest User. 

I would troubleshoot it in this order: 

1. Check Guest User permissions 

 Make sure the Guest User profile has the required Create/Read access on the Application object and, importantly, Field-Level Security for every field that the Flow is trying to populate. Object-level Create permission alone is not sufficient. 

2. Check how the Flow runs 

 In Flow Builder, review How to Run the Flow. If appropriate for this use case, consider running the necessary data operations in the supported System Context so the Flow isn't unnecessarily restricted by the Guest User's record-level access. However, don't use elevated context as a substitute for properly securing the Flow—only expose the data/actions the guest actually needs. 

3. Check the owner of the Application record 

 Guest Users have restrictions around record ownership. For records created by Experience Cloud Guest Users, configure a default owner for guest-created records under the Experience/Digital Experience settings. This is especially important if the Application record cannot be owned directly by the Guest User. 

4. Add Fault paths 

 Add a Fault connector to the Create Records element and any other important DML/action elements. Connect it to a Screen or other error-handling path and display/log the Flow's $Flow.FaultMessage. This will tell you whether the actual problem is permissions, required fields, validation rules, ownership, or another Flow error. 

5. Check the Send Email step separately 

 Since the Flow performs both record creation and email sending, test these two operations independently. Experience Cloud Guest Users have additional restrictions around email and access, so the email action may require a different approach or execution context. 

6. Check Debug Logs 

 If possible, enable a trace/debug log for the user/context executing the site Flow and reproduce the issue from the Experience Cloud site. This is much more reliable than debugging the Flow as an administrator. 

Most likely cause: the Flow is being tested as an admin in Debug, while the live Experience Cloud submission is running as the Guest User, so a permission/FLS/ownership restriction is being encountered.  

Hope This Helps!!

Hi Pablo, 

You can try below approach that consistently works for the Admin cert: 

1. Start with the official Salesforce Exam Guide, not a course or video series. It's the actual blueprint, breaks down every exam section with its weightage (e.g. Configuration & Setup, Security & Access, Standard/Custom Objects, Sales & Marketing Applications, Service & Support Applications, Activity Management, Data & Analytics Management, Workflow/Process Automation). Study time should roughly mirror those weightings, not be spread evenly. 

   Official Trailhead cert prep trail (mirrors the exam guide section by section):

2. Hands-on Trailhead Playground practice beats passive reading for this exam specifically, since most questions are scenario-based ("what would you configure to achieve X"), not definition-recall. For every module you complete, immediately redo the same task from memory in a fresh Playground without the guide open. 

3. Use Trailhead's own interactive scenario/flashcard trail alongside the modules, it's built specifically for this exam and reinforces recall through spaced repetition rather than just re-reading: 

(same trail includes these interactive study tools) 

4. Join the Trailblazer Community and look for/join a Study Group, Salesforce runs official Admin Study Group sessions periodically that walk through each exam section live, this is Salesforce-endorsed prep, not third-party. 

5. Pomodoro (25-30 min focused blocks) works well specifically because Setup pages and declarative tools have a lot of small, easy-to-conflate settings (e.g. sharing rules vs manual sharing vs role hierarchy), short focused sessions per topic reduce mixing concepts up. 

6. Time commitment: Salesforce recommends 6-12 months of hands-on admin experience before attempting this exam, if you're studying alongside real job exposure, 5-8 focused hours/week is a realistic sustainable pace without burning out; if studying without daily hands-on org access, lean toward more Playground time relative to reading time to compensate. 

7. Don't skip the Certification Program Agreement and exam policies page before exam day, format/logistics questions catch people off guard on exam day itself, not just content:

Good luck, this is a very achievable cert with consistent Playground practice.

@Hitesh SharmaHitesh, for a beginner I recommend this roadmap:

Apex Basics → Variables/Conditions/Loops → List/Set/Map → sObjects → SOQL → DML → Classes → Exceptions → Governor Limits & Bulkification → Triggers → Test Classes → Async Apex → REST/Callouts.

Start with the official Trailhead Quick Start: Apex, then Apex Basics & Database. Trailhead Quick Start: Apex Apex Basics & Database

For reference, use the official Apex Developer Guide.