Let Your Team Know Your Availability

Learning Objectives

After completing this unit, you’ll be able to:

  • Set your status and availability.
  • Pause notifications.

Keep In Touch

Working hours and schedules can vary for you and the people you work with, so letting your team know when you’re unable to respond to messages right away helps set expectations.

With Slack, you can easily share your whereabouts and availability with your team, and reduce distractions outside of working hours or when you need time to focus.

Set Your Status and Availability

It's helpful to let your teammates know when you won’t be able to respond to messages right away and when you're available. You can do this by keeping your profile up to date with your time zone and working hours. Also, if you’re headed into a meeting, for example, you can set your status to let others know you won’t see messages until later. 

Set your time zone and work hours in your profile. Note, this depends on whether your admin has enabled fields for time zone and work hours.

  1. Click your profile picture in Slack.
  2. Then click Profile.
  3. Click Edit profile.
  4. Depending on what fields are available to edit, edit your time zone and work hours.
  5. Click Save Changes.

This displays your time zone and work hour information in your profile so your teammates can see it when they need to.

Slack also indicates your availability automatically with a dot next to your display name and sets you to away when you’re inactive for a period of time. 

If you’d like, you can manually set yourself to active or away at any time.

  1. Click your profile picture in Slack.
  2. Then click Set yourself as away.
  3. When you wish to set your availability as active again, simply go back to your profile and click Set yourself as active.

Menu in Slack showing status and availability options

Pause Your Notifications

Reduce distractions when you’re off the clock or when you need time to focus by pausing your notifications in Slack. You can even set a notification schedule for routine times you'd prefer not to be notified. 

  1. Click your profile picture in Slack.
  2. Then click Pause notification.
  3. From the dropdown, select the duration, create a custom duration, or click Set notification schedule to create a default time for receiving notifications.

Others can continue to message you or mention you in channels, but they see a snooze indicator whenever your notifications are paused.

Menu in Slack with showing option to pause notifications

In the next unit, you learn about the nuances of search in Slack, so you can home in on the information you need when you need it.

Resources

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