Hello - My organization is trying to build a more efficient process for tracking foundation prospects and (hopefully) managing the lifecycle of a grant through identifying a foundation on through the reporting/reapplication stage.
So far, our process includes creating an Organization record followed by creating an Opportunity-Grant with a close date that aligns with our fiscal year end (in an attempt to report out on how many foundations we prospect and engage during our working fiscal year).
We use the Opportunity record to track LOI dates, proposal submission/review, commitments, etc., and I've built a report that allows our Development and Executive teams to review the information.
My question seems to have multiple parts:
- When we are declined, I am currently using 'Withdrawn' as the Stage for us to know that we're no longer pursuing the prospect this FY. I'd like to be able to attach information to the record to add any feedback we might have received to keep - does anyone have guidance on how this is best accomplished? AND Does anyone have input/guidance on how they move "live" prospects to "closed" in a way that allows the foundation to still show up on the fiscal year report?
- Is there guidance on another way, or additional tools, NPOs are using Salesforce to track the full (but varied) lifecycle of a foundation prospect?
Thank you in advance for any guidance!
Hi Lizzy - yes! I'd still love to learn more about what other NPOs are doing or what people with experience in this space would suggest. We are reviewing/redoing some of our processes and any guidance will be much appreciated!
