We've received our first inbound grant, and have spent it in 5 transactions. What's the best practice for recording those 5 transactions?
I've recorded the grant as an Opp with record type Grant.
I started to record the expenses as 5 Payments on the Opportunity (a repurposing of Payments). This gives me a "remaining balance" field on the grant Opp, but....
We use the idea of "Fund" (really GAU) to restrict our gifts, so I used the same for the grant. We roll up Opps to the GAU, both positive (money flows in) and negative (money flows out, as in outbound scholarships), via DLRS, to get a "current balance" (i.e., we keep a subledger per Fund).
I can't rollup the expenditures from the grant this way if I use Payments, so I can't get a balance and know when the grant has been spent down.
I could model each expediture as an Opp, just as I do for outbound scholarships...but I wonder, is it time to look at @Outbound Funds Module (SFDO Product) ? Is that now the best practice?
@John Fine Outbound funds was originally designed for the outflow of funds to grants and scholarships and the extension packaged ties to the GAU. So that should let you use the GAU as the fund and show you the balances. Early on we heard a number of use cases beyond grants/scholarships (hence the name change to outbound funds) but this should fit your scenario really well. give it a try in a sandbox ;) and let us know if you have any questions/comments!
