If you’re using the org provided for this trail, we’ve made it easy for you; Analytics is already enabled. You don’t need to do anything. In your company’s production org, you see this large stylish Enable Analytics button the first time you open Analytics from the app menu.
This is where we cover the nitty-gritty of setting up user access to Analytics. As the Salesforce admin for DTC, you ensure that all users have appropriate levels of access. For example, some users need view-only permissions, while others need permission to update dataflows or create apps.
Your users don’t see the Analytics app until you assign them the right permission. Here’s what you do.
- Purchase an Analytics license, then assign Analytics permission set licenses to your users. You can’t assign Analytics permissions to a user who doesn’t have a Analytics permission set license.
- Create a permission set that contains all the permissions your user needs, then assign the permission set to the user.
”Permission set license” (PSL) is not only a mouthful, it’s also easy to confuse with “permission set”. But they are two different things; keep them distinct when you set up Analytics.
First you assign a PSL to users.
Next, you select from the specific permissions enabled by the PSL. The permissions you select become part of a permission set. You can then assign that permission set to users.
Here’s an analogy that can make things clear. A PSL is like a passport. It grants you the right to travel, but you can’t visit the great land of Analytics without the right visa. A permission set is like a visa. You can get a 3-day tourist visa, a work visa, or a student visa. Each visa type lets you do certain things. Just like a traveler needs both a passport and a visa, your Analytics users need at least one PSL and a permission set.
The PSL determines which permissions you can assign to a user. You can only assign permissions that are included in that user’s PSL.
Your DE org includes the Analytics Platform PSL, which lets you assign any of these permissions:
- Create and Edit Analytics Dashboards
- Create Analytics Apps
- Edit Analytics Dataflows
- Manage Analytics
- Upload External Data to Analytics
- Use Analytics
Just as you do for other Salesforce features, carefully consider how much Analytics access users need. Analytics dashboards, lenses, and datasets can contain sensitive information, so spend some time thinking about which users can see what.
In this module, you need user permissions that are available only in the Analytics Platform PSL. Let’s makes sure that license is assigned to you.
- From Setup, enter Users in the Quick Find box, then select Users.
- Click your username.
- The user details page appears. Scroll down to the Permission Set License Assignments section. Be sure to view the PSL section, not the Permission Set Assignments section. They’re easy to confuse with each other!
- It looks like the license assignments are fine. You have the Analytics Platform permission set license. You may have other licenses in addition to these.
- If you’re curious, click Edit Assignments to see what other licenses are available.
Don’t make any changes, though. You need your current PSL so you can complete challenges in
Now let’s check on the other active user in this org, Laura Garza.
- Repeat steps one to five, but this time click Laura Garza’s username, not yours.
- View Laura’s PSL. It looks something like this:
Laura’s permission set license assignment is fine. But Laura isn’t an admin, so she has limited access to Analytics. The permission set associated with her PSL reflects her limited access. Let’s take a look.
- Scroll up Laura’s user page to the Permission Set Assignments section.
- Click the permission set assigned to Laura, Analytics Trailhead Explorer.
- In the permission set page, scroll down to the System section and click System Permissions.
The System Permission page has a long list of permissions, almost all of which are unselected. If you scroll down, down, down, you see a lonesome little checkmark on the Use Analytics permission.
As the description indicates, this is a view-only permission, so all is correct. Laura doesn’t have admin rights.
The combination of a PSL and associated permission sets gives you granular control over a user’s access to Analytics. It’s all about security, security, security!