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Understand Contacts and Contact Model Relationships

Learning Objectives

After completing this unit, you’ll be able to:

  • Describe how Contact Builder works with other Marketing Cloud applications.
  • Navigate through a contact record and identify the channels a contact subscribed to.
  • Explain the difference between contact and a subscriber.
  • Differentiate between a Contact ID and a Contact Key.

Get Started with Data Models

Companies can connect to customers in an unprecedented number of ways. One minute, they send push notifications alerting their customers of a flash sale at their favorite store. Another minute, they send emails about upcoming events. Later, they send a text message telling customers their favorited backpack is now on sale. With so many ways of connecting with people, you may be wondering how Marketing Cloud manages to provide a seamless and unified customer experience across all their different marketing channels.

The answer is Contact Builder. 

In this module, you learn how Contact Builder manages contact data and builds contact model relationships. You also learn how to start setting up your data model. 

Manage Contacts with Contact Builder

Contact Builder is a Marketing Cloud app which lets you access, manage, organize, link, and view contact data from all Marketing Cloud applications and channels. Think of Contact Builder as an application for setting up a relational database with your contact data. 

Contact Builder has several tools to help manage contact data for use in building 1:1 relationships:

  • Contacts Configuration. Determine how Contact Builder processes imported contact information.
  • Data Designer. Define information about your contacts and relate that data directly to the contact record by linking data extensions.
  • Data Extensions. Create and manage the data extensions that hold contact information.
  • Imports. Create the processes that move contact information into your data extensions.
  • Data Sources. Visualize where your contact data originates and assign attributes to those sources.

Contact Builder is useful for decision splits and when you need to move contacts through specific paths in a journey, or as a way to inject a contact into a journey itself. 

Contacts and Subscribers

Differentiating between contacts and subscribers is important when using multiple Marketing Cloud channels. 

  • A contact is a person you send messages to through any marketing channel. A contact appears in the All Contacts section.
  • A subscriber is a person who opted to receive communications or belongs to a particular channel. A subscriber lives in the individual studios. Subscribers can be imported or created manually and are stored in data extensions.

Keep in mind that all subscribers are contacts, but not all contacts are subscribers. With email, a contact is somebody you sent emails to, so a subscriber in Email Studio will always be a contact. You can have contacts whom you’ve never sent to who don’t appear in All Contacts. A subscriber is only added to All Contacts once something is sent to them. For instance, you might send the contact email and mobile messages, so the contact could be a mobile subscriber, and not an email subscriber. 

The All Contacts page in Contact Builder with channels highlighted.

Contact Builder and Other Marketing Cloud Applications

Contact Builder works with other Marketing Cloud applications such as Journey Builder, MobileConnect, and MobilePush. Contact Builder’s relationship with Email Studio is more complicated. Data in Email Studio shows up in Contact Builder, but data in Contact Builder does not show up in Email Studio. In other words, a subscriber in Email Studio will appear in Contact Builder under the All Contacts section, but a contact in Contact Builder won’t automatically appear in Email Studio.

Overview of a Contact Record

A contact record in Contact Builder provides a single view of a customer and displays all their interactions with your brand. All of the associated addresses, subscriptions, and tracking information associated with activities and journeys relate back to that single contact record.

With the contact record, you can view important details about a contact, such as: 

  • Past interactions, activities, and journeys.
  • Relationships.
  • Subscription channels.
  • Email address and mobile number.

This single view of the customer is what allows you to find the mobile number necessary to send SMS messages via MobileConnect, the email address to send email messages via Email Studio, and the mobile device identification used for sending push messages via MobilePush.

A contact record displaying email messages, address, open rates, and sent dates.

Contact Keys, Contact IDs, and Subscriber Keys

Contact data is managed in Marketing Cloud and Salesforce through Contact Keys, Contact IDs, and Subscriber Keys. 

Contact Key

A contact is managed and related through the different channels using a single Contact Key. The Contact Key is a unique identifier that you assign to a contact. If a subscriber is sent an email and the contact wants to be on mobile, the contact is added to the mobile channel by the Contact Key. The Contact Key identifies a contact within an account and ties together the contact, channels, and the relationship. The Contact Key is the same no matter what channel is used to send messages. 

The Contact Key is what allows you to connect contacts in multiple channels. Let’s say you have a contact in Email Studio that you identify using their email address, and in Mobile Studio you use their mobile number. Without the Contact Key, it would be difficult for Marketing Cloud to know to connect the contact, since the contact has two different identifiers. Marketing Cloud will process the information as two different contacts in Contact Builder. Make sure you are consistent across all channels when assigning a Contact Key to a contact. 

Contact ID

The Contact ID is a number Salesforce uses to uniquely identify a contact on the backend. Salesforce uses the Contact ID to identify a contact in various channels. In Mobile Studio, contacts are identified on the Contact ID and the contact’s Contact ID becomes the Contact Key in Contact Builder. That unique identifier has to be unique throughout the entire application in order for Marketing Cloud to identify the contact as the same person throughout the entire Marketing Cloud application.

A contact record with the Contact ID and Contact Key highlighted.

Subscriber Key

In Email Studio, contacts are identified by the Subscriber Key, which becomes the Contact Key in Contact Builder. The Subscriber Key is the primary key for your subscribers and allows you to identify subscribers with a value that you choose. Use a Subscriber Key to:

  • Maintain multiple sets of subscriber attributes for a single email address. For example, if a family shares an email address, you can use a Subscriber Key to uniquely identify each member of the family.
  • Include a single email address multiple times on a list. For example, send a separate message for each car a subscriber owns in a single send.

Deciding on a Subscriber Key is a crucial business decision that must be kept consistent throughout your entire Marketing Cloud operation. Be sure to establish the Subscriber Key with every data extension created through the send relationship. The Subscriber Key must be present in every sendable data extension.

The All Subscribers page in Email Studio with the Subscriber Key column highlighted.

Best Practices

  • Understand the difference between a contact and a subscriber.
  • Be consistent across all channels when assigning a Contact Key to a contact.

Now that you’ve been introduced to Contact Builder, let’s see how you can use it to configure contact models. 

Resources