Get Started with Talent Recruitment Management
Learning Objectives
After completing this unit, you’ll be able to:
- Identify the common recruitment challenges for agencies and applicants.
- Describe the key features and benefits of Talent Recruitment Management.
- Summarize the workflow for using Talent Recruitment Management.
- Explain the main categories of data model objects in Talent Recruitment Management.
Before You Start
Before you start this module, make sure you complete the following content. The work you do here builds on the concepts and work you do in that content.
Also, consider completing the following recommended content.
Challenges in Public Sector Recruitment
Public sector agencies face persistent roadblocks in their quest to recruit top talent. Competitive job markets, high turnover, and increasing retirements have given rise to staff shortages in critical departments. These trends have agencies scrambling to fill important roles, and the burden often falls on current employees to pick up the slack. The communities they serve also feel the consequences through longer processing times of applications and various other social services.
Applying for jobs in the public sector can be difficult. Consider the job seeker’s point of view, and it’s easy to see why. Aging websites and unintuitive interfaces make the application process a tedious chore. Candidates find themselves repeatedly entering their details in long, complex forms for each application.
Because agencies follow complex, highly regulated staffing processes, candidates can wait up to several months for a hiring decision. Meanwhile, they don’t have a way to check the status of their application. This combination of cumbersome applications, long wait times, and lack of transparency leads candidates to seek out positions with competing employers.
Behind the scenes, agency HR staff members have their own challenges. When the need for a new position arises, they collaborate with stakeholders across the organization to determine the desired qualifications for the role, and then create detailed job postings from scratch. As the applications roll in, reviewers manually sift through mountains of forms to determine the best candidate to move forward in the hiring process. This process entails thorough application reviews, evaluations, and vetting protocols across siloed and legacy HR systems.
It’s clear that agencies need a better way to handle recruitment, and job seekers expect and deserve faster turnaround times and enhanced visibility into the process. The good news? Talent Recruitment Management in Public Sector Solutions has the tools you need to break through the common obstacles and put recruitment into high gear.
In this module, you learn about the key features of Talent Recruitment Management and the underlying data model.
Talent Recruitment Management
Talent Recruitment Management reduces the administrative workload that slows down staffing, and empowers your agency to attract and secure the best-qualified job candidates. Use intelligent tools to easily manage each step of the hiring process and strengthen collaboration among recruiters and HR staff. Simplify requisitions, job postings, interviews, evaluations, and other required tasks. Reimagine the recruitment experience with intelligent applications and an online portal built with simplicity and transparency.
Take a look at some of the key features that make Talent Recruitment Management the perfect hiring solution for public sector agencies.
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Data Model: Maintain an accurate record of all the employment and recruitment information for your organization.
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Career Site: Create an official landing page for potential employees to apply at your agency.
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Employee Portal: Build a collaborative workspace for hiring managers and recruiters to evaluate applicants and approve requisitions and job postings.
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Advanced Job Search: Set up intuitive search tools to help candidates find relevant job postings and to assist recruiters in finding the top talents.
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Form Framework: Build intuitive job application forms and reuse content sections across forms to speed up the application process.
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Omnistudio: Quickly create job postings, application form sections, application summaries, and assessments for reviewers using Omniscripts, FlexCards, Integration Procedures, and Data Mappers.
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Automated Approval Processes: Automate approval processes to speed up reviews of new requisitions, job postings, and other authorization requests.
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Action Plans and Dynamic Assessments: Create checklists of tasks for all the stakeholders involved in hiring decisions to gather information about candidates during interviews, evaluations, and vetting procedures.
With the correct blend of features, tools, and components, you can speed up and improve the recruitment process for job seekers and your agency’s hiring team.
Talent Recruitment Workflow
To understand how these features work together to enhance recruitment efforts, check out this diagram that shows the Talent Recruitment Management workflow.
Each step of the workflow includes a combination of the features you just learned about to speed up the work of HR staff, recruiters, hiring managers, and applicants.
Occupation and Position Classification
Using the Talent Recruitment Management data model, set up all of your existing positions, occupations, and pay grades to match the organizational structure of your agency.
Requisition and Job Posting Management
When a position becomes vacant or the need arises for a new position, use a guided flow to create a formal hiring request, called a requisition, and send it for approval by hiring managers and other stakeholders. After the requisition is approved, use Omnistudio to quickly create job postings from reusable content sections and publish them to internal or external agency portals.
Applicant Evaluation and Vetting Assessments
Use Dynamic Assessments to combine sections and questions into a guided application process on your career site. Configure action plans and assessments with relevant criteria to simplify the work of recruiters and hiring teams as they evaluate applicants.
Job Search and Application
Use an Experience Cloud site template to create your own career site. On the career site, job seekers can quickly search and apply for relevant positions using the Criteria-Based Search and Filter framework. If the candidate has already applied for a position, they can quickly prefill new applications with previously entered information. They can also track the status of their applications after submission.
Applicant Evaluation and Hiring Decisions
Use action plans and assessments to guide reviews and gather feedback during the application evaluation and interview. Recruiters and hiring managers can then review the compiled information to make an informed hiring decision.
Employment Offer and Vetting
Create tentative employment offers for selected applicants and complete required vetting assessments. Then, roll out a final offer to the selected candidate. If the candidate accepts the offer, set up employment records for the new employee.
Now that you’ve learned about the Talent Recruitment features, benefits, and workflow, it’s time to dive into the data model.
Talent Recruitment Management Objects
The Talent Recruitment Management data model includes eight categories of objects. Click each category to learn more.
As you explore each object category, follow Jim, an HR specialist at the City of Cosville, as he and his team recruit for a new position at the agency.
The sequence in which objects appear in this module doesn’t necessarily align with the product setup steps. To learn more about the prerequisites and setup steps for configuring Talent Recruitment Management, see the Help articles linked in the Resources section.
In this unit, you learned how Talent Recruitment Management simplifies the hiring process for both candidates and agencies in the public sector. Ready to learn more? In the next unit, you launch your data model expedition by reading up on the objects for storing positions, requisitions, and postings.