Explore Job Positions, Requisitions, and Postings

Learning Objectives

After completing this unit, you’ll be able to:

• Discuss the purpose of job positions, requisitions, and postings in the recruitment process.
  
• Explain the role of position objects.
  
• Describe the purpose of requisition and job posting objects.
  

Job Positions, Requisitions, and Job Postings

As you begin your voyage through the Talent Recruitment data model, consider the early beginnings of the recruitment process. An agency seeks to fill a job vacancy after an employee leaves, or the agency creates a new position to meet specific goals. In either case, this new opportunity sends the hiring team on a mission to find the most qualified candidate for the position.

During this initial phase, you organize and plan out your positions and requisitions. You also create postings related to open positions, which appear on the career site.

Position Objects

A position represents a functional role that performs duties at your agency. This object includes a description of the role responsibilities, and whether the work schedule is full-time or part-time.

Similarly, a job position represents an instance of employment for the position, and includes the start date, the end date, the location, the manager who oversees the role, and other specifics. You can organize job positions under a classification, such as a department within your agency, by using the internal organization unit object.

Create an occupation to store a set of positions that require a similar set of skills, knowledge, or qualifications, and classify related occupations within an occupation group.

For example, the Cosville workforce includes a business analyst position, and there are six separate business analyst job positions across different departments.

Here’s a job position record for a business analyst.

You can also track compensation information for each position and job position. The pay grade object defines the full compensation range for a position with the same or similar responsibilities and competencies. Use a pay grade step to set each level of the pay grade, such as minimum and maximum annual salary ranges. For example, the pay grade for a Cosville business analyst is between $35,000 and $120,000 per year, and includes five pay grade steps.

A position pay grade junction object connects positions to the associated pay grades, and a job position pay grade junction object connects the position paygrade to an individual job position.

Sometimes, the employee’s location determines the pay grade. In that case, you can use the pay grade step location junction object to map each location to an associated pay grade.

This diagram shows the connection between ‌position, occupation, and pay grade objects.

As you proceed through the module, you discover additional connections between the data model objects.

This table shows the relationships between the objects you just learned about, along with examples.

Together, these objects represent the hierarchy of roles and salary ranges at your agency. But, what happens if a current position becomes vacant, or your agency needs a new position? That’s where requisitions and postings come into play.

Requisition and Posting Objects

After an agency identifies the need for a new employee, the request goes through a formal requisition process to authorize the hiring. After the requisition is approved, the agency creates a job posting to inform recruiters and job seekers about the open opportunity via an online portal.

A recruitment requisition is a request to fill one or more job vacancies for a new or existing position. You can assign the reviewers who approve the requisition as recruitment requisition participants, and define their roles, such as hiring manager. These users follow an automated approval process to complete their review tasks.

Here’s a recruitment requisition record that Jim, the HR specialist, creates for the business analyst job position.

A status bar on the record helps you track the progress of the requisition.

When creating a requisition, you connect the related position through a job position recruitment requisition junction object, and connect the location of the requisition through a recruitment requisition location junction object.

Jim submits a recruitment requisition for a new business analyst position. He adds agency stakeholders, including the hiring manager, as participants on the requisition. These participants then review the request and record their decision on the employee portal. They determine that the new job position brings value to the agency, so they approve the requisition.

Next, it’s time to set up a recruitment posting, which includes details about the open role on your internal or external agency website. Use a guided flow to organize the details of each posting, such as an overview and associated duties, in reusable recruitment content sections.

Each section is connected to the posting through a recruitment posting content section junction object. As with requisitions, you can preview the content and submit a draft of the posting for stakeholder review before publishing.

Jim sees the approved requisition for a new business analyst and collaborates with the hiring team to create the job posting, which includes an overview of the job and key responsibilities and qualifications for the role.

Using a guided flow, he can add existing recruitment content sections or create new ones. For example, he reuses the Business Analyst Overview content section, which he previously created for another posting.

The content section includes information about the hiring dates and salary for the position.

Jim’s thrilled to learn how drastically this guided flow speeds up his work. He uses the rich text editor to add vacancy details using bulleted lists, bolded text, and other formatting, and previews the posting.

Jim then sends the content for authorization to publish it. The posting then appears on the Cosville career site, and the hiring team excitedly awaits incoming applications.

This diagram illustrates the requisition and posting objects within the data model.

Review the table to learn about the object relationships and examples.

With the requisitions and job postings ready to go, the Cosville team is on their way to hiring their new business analyst.

In this unit, you learned about the objects and tools for requesting and authorizing a new hire and publishing the open position on the career site. In the next unit, you discover how Talent Recruitment Management helps you create applications and track details about the applicants.

Resources

• Salesforce Help: Classify Occupations and Positions
• Salesforce Help: Set Up the Create Recruitment Posting Guided Flow
• Salesforce Help: Manage Requisitions and Job Postings