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Have Fewer, Better Meetings

Learning Objectives

After completing this unit, you’ll be able to:

  • Identify the elements of bad meetings.
  • Identify the elements of productive meetings.
  • Explain three ways that Quip Slides drives productive meetings.

We’ve All Had Bad Meetings

It was supposed to be a 30-minute check-in, but you’re nearly an hour in and not even halfway through the slides. The marketing manager keeps critiquing the designs, the designer keeps blaming the engineer who’s actually in another meeting right now. The analyst isn’t sure the chart looks right and is convinced that’s actually data from last quarter. The product manager jumps in to note that half of the to-dos you’ve mapped out are, in fact, already done. 

No one has made any decisions. Most of the room has given up.   

Ten people are glaring at you from outside the conference room, so you wrap things up without having settled on any next steps. So you have to schedule another meeting to figure out what those next steps should be. Of course, everyone is so busy it’s impossible to find time for another meeting. How’s the week after the week after next? 

Meetings Really Can Be Better

Is there any hope for meetings? Yes! 

  1. Great meetings are collaborative. They get people working together to make things happen.
  2. Great meetings encourage interactivity and engagement. There are plenty of opportunities to participate and visuals to keep everyone's attention.
  3. Great meetings help your team make decisions and take accountability for them. Everyone should know exactly what to do next.

Four engaged colleagues in a meeting looking at a bar chart.

From Bad Meetings to Quip Meetings

Are you suffering from bad meetings? If you have any of the following symptoms, please consult Quip Slides. 

Bad Meeting Quip Meeting
Messy Collaboration: You need a meeting to plan for the meeting. Everyone looks at the draft presentation on the screen, debating everything from the wording of a single bullet point to the entire structure of the presentation. It take hours to go through all the slides and the result is an incoherent mess.
Smart Collaboration: Everyone can read through and work on the presentation on their own schedule—even from their mobile phone. Each slide can be assigned independently to different team members. Feedback can be made directly in the presentation itself.
Boring and Undemocratic: There are no visuals and no opportunities to contribute. Your audience quickly gets distracted.
Participatory and Fun: Your slides include animated stickers and wallpapers, interactive polls, checklists, and charts. Your audience can directly contribute with real-time feedback.
Nobody’s Accountable: People leave the meeting unclear about what they’re supposed to do next. Even if it’s clear what needs to be done, it’s not clear who’s responsible.
Everybody’s Accountable: You have interactive checklists, assigned tasks, and timely reminders. Meetings can be used to decide your next steps, and Quip can help make sure they actually get done.

With regular use of these essential meeting elements, participants have been shown to have a significant increase in productivity with little to no negative side effects! In the next unit, we take a look at different types of meetings and learn how they can benefit from Quip. 

Resources

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