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Collaborate with Quip

Learning Objectives

After completing this module, you’ll be able to:

  • Share Quip documents with your team and other people at your company.
  • Add people and documents to shared folders.
  • Collaborate and share with people outside your company.
  • Create in-line comments and use the document conversation in Quip.
  • Notify your teammates when comments or edits need their attention.

Share Documents Directly

If you’re wondering how to add your teammates to your documents, including how to share externally, check out this video.

Share Via Group and Shared Folders

If you want to share a Quip document fast, just add it to a folder. You can add your doc to a Group Folder or a Shared Folder to share it immediately with every person who has access to that folder. Before doing this, you get an alert showing you the number of people you’re about to share with if it’s more than 50.

Here’s a little more information about the types of folders in Quip.

Group Folders

Group folders are perfect for sharing at the company, team, or department level. This empowers employees with trust and knowledge by making large amounts of information available in one place. You can stay in the know about everything teams are working on—including Marketing, Engineering, and Sales. All these updates are available to anyone else so they can keep a pulse on what the company is doing. More importantly, group folders break down silos and encourage cross-functional collaboration.

Image showing the folder structure within Quip

Shared Folders

Shared folders are simply a collection of documents or subfolders shared with at least one other person. Shared folders let you share content with a select group, rather than an entire Quip site. Anyone can create a shared folder by selecting the create button in the top right of your Quip window, then choosing New Folder. You add new members to a shared folder manually.

For a more in-depth look at Quip's folders, visit this Help Center article.

As you’ve learned, sharing documents lets teams collaborate in real time. For the final lesson in this trail, we show you Quip’s real superpower: Conversation.

The Document Conversation

In Quip, every document has a document conversation on the left-hand side. The conversation is visible by default, but you can hide it by deselecting Show Conversation in the Document menu.

The document conversation shows a full log of edits, and it’s also a place for you to chat with your team. The document conversation takes the place of email, or third-party chat apps. You can talk about the stuff being worked on right there in the document, where the work is happening. To mention a specific teammate—which means they receive a notification—just use the @ key (get a refresher about @ mentions in this video).

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In-Line Comments

Quip also lets you create comments that point to a specific part of the document, be it a typo, a word, paragraph, or spreadsheet cell.

To create a comment in a document, highlight the part you want to comment on and click the + bubble in the formatting menu. From there, you can type your comment, and @ mention teammates. To get the attention of everyone in the document, type @everyone. By default, comments are highlighted yellow. You can change that from the comment dialog.

Image showing a zoomed in view of how to add a comment and highlight that text with a color

Comments in Spreadsheets

To create a comment in a spreadsheet, right-click the cell where you want to comment. Then, select Insert Comment. You can @mention colleagues or even other documents here, too—and you can also use the @everyone. Comments in spreadsheets only show up as yellow. Once a comment is made in a spreadsheet cell, a yellow highlight shows up around that cell.

Image showing how to add a comment in an individual spreadsheet cell

The final unit of this trail showed you Quip’s real superpower: Conversation. You learned how to leave comments on other people’s work (even spreadsheets!), and keep the chat next to your work using the document conversation.

Resources

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